First, let's see what our world would look like without visitor management systems. Circa 2000 when logbooks and scribbled information were your only source of knowledge of the whereabouts of people entering hotels or visiting office buildings.
SummaryNo dataDiminished securityDecreased response to disastersIncreased flightsAlthough these methods were inexpensive to use, all you needed was a book and a pen. The likelihood of error or missing visitors entering and exiting the building made security a concern for many business owners. Now, we can't imagine computers not logging people's whereabouts, especially now when COVID contact tracing is becoming a requirement in many large establishments. With cloud visitor management systems like LobbyTrack which is free for up to 100 visitors.
Now let's see what happens in a company that does not have a visitor management system.
Imagine that you have been questioned by the police who are investigating an incident in the building you are renting. They ask questions like:
What about those who came to your office on April 28, 2019? No data. Even if you could find some, you might have to spend a few hours looking for your reports, stored in your offices. Without a visitor management system, you will not be able to provide the data needed for the survey. Logbooks can be easily changed by someone simply erasing or crossing out information. A cloud-based visitor management system, on the other hand, is difficult to tamper with and modify.
Staff and visitors like to feel safe when entering a building, especially when it comes to places like hospitals and schools.
Without a visitor management system, the operations manager will struggle to answer these questions:
Did you know who visited the rooms and when? Some offices have an unlocked, but restricted lobby and room. How do you know that no visitor enters this room without any particular intention?
Imagine there is a fire in the building and you see people running away but you don't know how many were in the building. The firefighters come and ask, "How many people are still in the building?" You do not know. They then ask, "Which rooms had the most people?" " You do not know.
With the visitor management system, you can easily track who is where and who is entering and leaving the building. If one day there is an emergency such as disaster or fire, the evacuation team can prepare for a successful evacuation process. Therefore, if there are any trapped visitors, they can be located easily as the system can access their ID badges in any device at any time.
Theft often haunts business owners. Especially when it comes to sensitive data. With ID cards and visitor management software, management can see who entered certain rooms and even what computer terminal they were using.
Benefits of a cloud-based visitor management system
Having a cloud-based solution like LobbyTrack can provide you with the following functions:
