Of all the desktop email clients, there is no doubt that Microsoft Outlook is the most powerful and flexible of them all. But packed with so many useful features, it can be overwhelming and difficult to navigate unless you know these essential Microsoft Outlook keyboard shortcuts, which we've provided in cheat sheet format.
Keyboard shortcut | Description |
---|---|
General shortcuts | |
F1 | Help |
F3 | Find a contact or other item |
F4 | Find or replace |
F7 | Spell checker |
F9 | Check for new messages |
F11 | Find a contact |
F12 | Save As (mail view only) |
Delete | Delete the selected item (message, task or meeting) |
Shift + Ctrl + A | Create a new appointment |
Shift + Ctrl + B | Open address book |
Shift + Ctrl + C | Create a new contact |
Shift + Ctrl + E | Create a new folder |
Shift + Ctrl + F | Open the advanced search window |
Shift + Ctrl + H | Create a new Office document |
Shift + Ctrl + I | Switch to inbox |
Shift + Ctrl + J | Create a new journal entry |
Shift + Ctrl + K | Create a new task |
Shift + Ctrl + L | Create a new contact group |
Shift + Ctrl + M | Create a new message |
Shift + Ctrl + N | Create a new note |
Shift + Ctrl + O | Switch to outbox |
Shift + Ctrl + P | Open the New Search Folder window |
Shift + Ctrl + Q | Create a new meeting request |
Shift + Ctrl + U | Create a new task request |
Ctrl + Alt + 2 | Switch to work week calendar view |
Ctrl + Alt + 3 | Switch to calendar view for the whole week |
Ctrl + Alt + 4 | Switch to month calendar view |
Message Shortcuts | |
Shift + Ctrl + R | Reply All |
Ctrl + A | Select all |
Ctrl + B | Bold |
Ctrl + C | Copy selected text |
Ctrl + F | Resend message |
Ctrl + H | Find and replace text |
Ctrl + K | Check names against address book |
Ctrl + O | Open |
Ctrl + P | Printing |
Ctrl + Q | Mark selected message read |
Ctrl + R | Response |
Ctrl + S | Save message as draft |
Ctrl + U | Mark selected message as unread |
Ctrl + V | Paste copied text |
Ctrl + X | Cut selected text |
Ctrl + Y | Go to folder... |
Ctrl + Z | Undo |
Ctrl + Alt + J | Mark message as Not Junk |
Ctrl + Alt + M | Mark message for download |
Alt + S | Send message |
Quick Navigation | |
Ctrl + 1 | Switch to mail view |
Ctrl + 2 | Switch to calendar view |
Ctrl + 3 | Switch to Contacts view |
Ctrl + 4 | Switch to task view |
Ctrl + 5 | Switch to Notes |
Ctrl + 6 | Switch to folder list |
Ctrl + 7 | Switch to shortcuts |
Ctrl + Period | Switch to the next open message |
Ctrl + Comma | Switch to previous open message |
Alt + H | Go to Home tab |
Alt + Left | Go to the previous view in the main Outlook window |
Alt + Right | Go to the next view in the main Outlook window |
Once you've mastered these keyboard shortcuts, you can take your productivity to the next level by learning these Microsoft Outlook Best Practices 6 Outlook Best Practices to Boost Your Workflow 6 Outlook Best Practices to Boost Your Workflow If you spend a considerable amount of time with Outlook, you need to investigate your workflow. Make your email work for you and save time for more important tasks. Learn more and add these useful add-ins to Microsoft Outlook. 6 Free Microsoft Outlook Plugins for Better Emails. 6 Free Microsoft Outlook Plugins for Better Emails. Add-ins can add functionality that Outlook lacks by default. We show you six free add-ins to increase productivity and fun within Outlook. Read more . And if you ever run into trouble, make sure you know these steps to fix just about any problem in Microsoft Outlook How to Fix Common Microsoft Outlook Problems How to Fix Common Microsoft Outlook Problems Is Microsoft Outlook acting on you? We have compiled fixes that should take care of all the most common problems. You'll be back in business in no time. Read more.