The clean desk policy has been around for years. Companies use this strategy to tell employees how to leave their workspace at the end of a hectic day.
Contents1. Good impression2. Additional security3. Increases productivity4. Saving time and money5. Good Office Etiquette6. Environmentally friendly7. Reduces employee stressThis tenure was at the sole discretion of management at the time. And over the years, more and more companies have incorporated a clean desk policy into their respective businesses. UPS and AstraZeneca are just to name a few.
If you are still unsure about adopting a clean desk policy considering several benefits it comes with. We've highlighted some of them below.
Just as your employees should be professional, an organized, clutter-free workspace does the same job.
There are times when you have to organize several meetings with clients. And you don't want to end a future partnership before it even begins because a post-it note is lying around somewhere.
Now, if you want your business to exude professionalism, the workplace does most of the work. It's the first thing customers see. Sure, interacting with people wins a business, but the business makes a great first impression as soon as the customer steps into the office.
Once you start a business, you expect to have the eyes of a security auditor watching you from time to time. On the one hand, it is simply their job; and second, to protect consumers and businesses as well. And if there's one main reason the clean desk policy emerged, it's to gain that extra security.
The purpose of a comprehensive security audit is to ensure that no type of theft will occur. Identity theft, for example, because account numbers are written on scrap paper. Insecure links downloaded to the computer and even different PINs or passwords scribbled elsewhere.
A proper and knowledgeable clean desk policy mitigates any future threats.
An organized, clutter-free workspace eliminates all distractions. As a result, employees can focus more on the job at hand.
Seeing an increase in employee productivity will eventually show a clear improvement in the production of the business.
In addition to improving employee productivity, a clean desk policy also makes every workday efficient and smooth.
For example, you requested a meeting to discuss the current state of the company's market, which would require data from several years ago as a point of comparison. Now, collecting them all will be tedious and time-consuming if not properly stored. So instead of starting the meeting right away, everyone now has to wait. Or, in the future, impromptu meetings will now have to be avoided to avoid wasting company resources. A well-informed clean desk policy eliminates this tedious work and saves considerable time.
Maintaining a clean office is also a matter of respect.
It's proof that you fully respect your employees by making their privacy a top priority. Additionally, employees are courteous to their co-workers making sure they work without clutter to minimize distractions. And in return, your business will be known for having good office etiquette for business. And that's something customers would look for in a company they want to start a partnership with.
The world is already dealing with so much pollution these days. You can find them in the air, in the ocean, basically, everywhere you look.
And one of the ways your business can help avoid adding to the burden is to go paperless. Either way, scratch papers can easily be lost, leading to a possible information breach. Also, written notes or data are difficult to store, not to mention the extra space you would also have to organize.
By going paperless, you're not just saving the planet. You also keep the company clear of any possible security threats.
A workplace should be a haven for employees. It is in the office that they spend most of their time planning, working intellectually with colleagues. And one thing they wouldn't appreciate is anything that causes unnecessary stress.
As an employer, you wouldn't want to put stress on your team. They are the main asset of the company. Therefore, incorporating a clean desk policy can be of tremendous help.
Our professional cleaners at Maid Sailors - Hoboken Cleaning Service understand this situation more than anyone, so don't hesitate to call if you ever need help cleaning the offices.
In conclusion, the benefits of a clean desk policy outweigh the cost.
And as a business owner, indeed, you are looking at what will happen in the long run. There are even more benefits waiting for you by incorporating a clean desk policy into your business. So don't be afraid to try to see from there.
