Organizing a corporate meeting or event often requires a great deal of time, effort, energy, and money. Even if it's just a regular work meeting, you need to gather the list of attendees, pick a date and place that works for everyone, and also make sure those attendees actually show up for the meeting.
If your colleagues have been known to not let you know if they are coming to a meeting or not, it's time to introduce them to the simple yet effective code called RSVP.
RSVP means “Répondez, s'il vous plaît”, from the French “Please reply”. This code has been around forever. If someone asks you to RSVP, it means that the host wants to know if he will attend the meeting..
So why ask people to RSVP? He tells them that he is not only waiting for them at the meeting, but that he also hopes that they will respond to the invitation. Asking people to RSVP is one way to ensure that your invitation won't be immediately forgotten. And of course, this system makes it easier for you, as the host, to modify your guest list in case many of your potential attendees can't make it.
Of course, you can call everyone individually, send a bunch of text messages, or ask people to RSVP in an email. Or instead of wasting so much time and effort, you can turn to a web application. Online meeting tools with schedulers The 6 best free online meeting tools to collaborate with your team The 6 best free online meeting tools to collaborate with your team. Here are six great tools you can use to manage your team's data, communication, and more. Free. Read More
We went and found a few more specialized RSVP apps for your next meeting. These apps allow your guests to see all contact information in one place, RSVP with just one click, and even vote for their preferred date and time. Are you ready to take the stress out of planning once and for all?
If you're just looking to collect your guests' attendance information, check out RSVPify. It's an easy-to-use web platform that creates a form for your attendees with a unique URL that you can share with them. You can edit your guest lists and certain details, like who can +1 and who can watch certain events. The rest is automatic, and you can see everyone's answers at the end.
To get started, you'll need to create a free RSVPify account. You can then add multiple meetings and events and specify the occasion. After you fill in all the basic event information like name, date, and location, the app will redirect you to the next page to create the main form for attendees. There you can add more detailed information about the event, as well as customize your form.
RSVPify is free to use, with an option to upgrade to premium. An interesting premium feature is asking attendees for feedback after the event. There's also an iOS app that lets you manage your event guest list and seating charts on the go.
Download: RSVPify for iOS (free)
Looking to make the process of inviting people even simpler? User Doodle to organize group events.
This simple app will help you plan your meetings early in the process, when you need to find the perfect day and time for everyone. Here you have the option to do all that without even creating an account. But if you decide to sign up for Doodle, you can enjoy additional benefits like tracking your guests' responses and integration with Google's calendar.
Decide quickly with Doodle's Create a Poll feature. Once you've finished creating your online form, all you have to do is schedule your meeting, include multiple date and time options if needed, and submit the form. Just like RSVPify, you'll get a unique URL that you can then share with attendees.
Download: Doodle for iOS | Android (Free, premium from $39/year)
For those of you who value the design of your online forms, JotForm is an ideal choice. This platform will give you full control over the look of your invitations. The only limitation here is that with your free account you can create five of those beautiful interactive forms per month. And you can only collect up to 100 guest submissions monthly.
Use the attractive JotForm templates.. Sign up for a free JotForm account. When creating a form, you will be able to examine various design options. You can also start your form from scratch by choosing a simple template (such as Online Event Registration) and creating your RSVP invitation. JotForm also has the option to add multiple choice fields with different date and time preferences.
In case you need more than five forms or 100 guest entries per month, the platform also offers premium plans starting at $19. JotForm is one of the best Google Forms alternatives that you can try Top 14 Google Forms Alternatives that You Must Try Top 14 Google Forms Alternatives You Must Try There's a world outside of Google and some great Google Forms alternatives. Find out if these web applications and tools are as effective for you as Google Forms is. Read more.
If you don't feel like discovering a new platform or app, you can always use Google Forms to create your online RSVP form. Google Forms is a multifunctional tool that has some specialized templates, including one for requesting RSVP.
Sign in to Google Forms with your Google account. Then you can choose the RSVP template, add and change all the relevant information. If you would like to add a section where people can vote for their preferred place and time, you can do so by clicking the Add Question button. button to the right.
Google Forms is a simple and free option that is always available.. After you create the form, send it to your potential attendees, and after they return it, the responses will appear in a separate spreadsheet in the same Google Drive folder as the form. With Google Forms, you can also change the appearance of the form. But unlike some of the tools we mention on this list, Google won't organize attendee responses for you.
Once you're done with your form, you can submit it by adding invitees' email addresses or sharing the form URL with them. Google Forms is Versatile How to Use Google Forms for Your Business How to Use Google Forms for Your Business A form is an easy way to automate a repetitive task. Here's how you can use Google Forms for common work or business routines. Read More
Our final pick is the free RSVP, which you can use to host your business meetings and personal events. This platform is free to use and there are no limits on the number of guests or how many forms you want to create.
Free RSVP is a good option if you constantly need to host events for the same circle of people. You can create a separate list of your business contacts so when you need to send your invitations you don't have to search for their individual email addresses. There is also an option to import your Facebook friends to your contact list on the platform.
Free RSVP offers the ability to upload documents. For example, you can add the agenda for your business meeting. The 15 best meeting agenda templates for Microsoft Word. 15 Best Microsoft Word Meeting Agenda Templates. These meeting agenda templates for Microsoft Word can give you a great start to any type of meeting. Read more and share it with attendees before the event. Or make it easy for them to find your meeting location by sharing your itinerary and driving directions.
It's true that some online tools can make your everyday life easier, while others are there to serve as clutter.
However, when it comes to event management tools, choosing the right one that suits your needs can free up a lot of time. If you often struggle to organize and organize large business events and meetings 5 Calendar Management and Scheduling Tools for the Year 5 Calendar Management and Scheduling Tools for the Year Stay on top of everything that's on your schedule. Here are five free tools that can be particularly helpful in keeping your calendar in order. Read More
