Coworking spaces generally have many advantages. They are said to increase productivity and provide useful resources. They provide employees with a dedicated workspace and promote a healthy work-life balance.
SummaryHow does Mailroom by PackageX help you manage your mail?1. Advanced OCR technology2. Seamless integration3. Improved employee experience4. Easy training5. Secure and reliable6. Automatic notifications7. Convenient to useSendingConclusionMoreover, they are also a cost-effective option as they allow for work flexibility. Freelancers and full teams can easily pay for space when they need it. A report suggests that in 2019 there were nearly 19,000 coworking spaces worldwide.
However, despite their many advantages, coworking spaces have their share of disadvantages. One of them is mail management. Dealing with incoming packages and mail in a coworking mailroom is one of the most important things managers have to deal with in coworking spaces.
Employees must receive their mail on time. This may not be possible, however, if strict protocols for handling mail are not followed. That's where PackageX's Mailroom, a mailroom automation software, comes in.
Mailroom by PackageX uses the latest AI technology, intelligent software that makes mailroom management simple and smooth. It speeds up the mail handling process and provides versatile and responsive package management. Plus, it helps mailroom managers save time and money.
Here's how PackageX Mailroom does it all:
Mailroom by PackageX uses the most advanced Optical Character Recognition (OCR) technology on the market. Thanks to this, Mailroom can efficiently digitize printed, handwritten and barely legible labels.
Once the package has been scanned, it automatically recognizes the recipients and saves the data in the directory. This eliminates the need for manual data entry and reduces the margin for error.
Mailroom offers several third-party integrations. Employees can choose to receive notifications through several applications such as WhatsApp, Teams, etc. Additionally, they can also choose to receive email and SMS notifications.
Company employees should get their hands on important mail as soon as it arrives at the mailroom. PackageX Mailroom ensures that the logistical and operational aspect of Mailroom is as efficient as possible.
Mail is delivered quickly to the right employee, so there are no misplaced packages. Mailroom also allows operators to scan packages in bulk.
With this software, mailroom managers can scan up to 50 packages at a time. This saves time so mailroom staff can also focus on other important tasks.
Transitioning to a digital mailroom from a manual mailroom can be difficult. However, unlike other options on the market, Mailroom is extremely easy to use. Operators can be trained within three days to use the Mailroom app.
It also offers 24/7 support to users with a handy customer team to answer any queries. It comes with a custom onboarding experience that helps mailrooms automate easily.
Lost packages are a big problem in mailrooms. If an important mail or package containing valuable contents is misplaced or damaged, it can result in massive losses for a business. This is why Mailroom guarantees that there is a full chain of custody for all packages available.
Users can also track their packages as soon as they arrive at the mailroom so they can see their package at any time. This ensures that all mail is safely delivered to its rightful recipient.
Employees constantly have to check in with the front desk to request updates for important mail. This can result in a considerable loss of time for both the mailroom staff and the employee. Mailroom allows operators to send photo notifications to employees as soon as their package arrives.
This alerts them and lets them know ahead of time when they need to pick it up. Plus, by allowing employees to see the status of the package as soon as it arrives, mailroom staff can easily handle any complaints and queries later.
Probably the best use of PackageX Mailroom is the convenience it offers. In the event of conflicting schedules, employees can designate colleagues or colleagues to pick up the package on their behalf. Mailroom users also have the option of keeping the package, moving it to another location, or destroying it.
Besides all these benefits, Mailroom also offers seamless integration with its sister app Dispatch. It allows companies to send same-day deliveries to their customers. With shipping, retailers can partner with traditional or on-demand couriers and enable fast, inexpensive shipping.
Mail management in a coworking space is essential. With so many employees working in the same space, there is bound to be a lot of incoming mail. Traditional mailrooms lack the efficiency to create a streamlined mailroom management system.
That's why integrating a digital solution like Mailroom by PackageX can help coworking spaces expertly navigate all their mail. It ensures that all employees get safe and timely deliveries and that mailroom staff can save time and money.
