Using Google Drive Access Checker for Smarter File Sharing

Google Drive wouldn't be a top-tier collaboration platform if it didn't have the smarts to impress business users. There are a few features that work under the hood to ensure teamwork stays on the rails. The Google Drive Access Checker is one of those "background" features that ensures that the recipient of a shared Google Drive file has permission to access it.

If you haven't been paying attention to it lately, check it out the next time you share a file. Access Checker is a feature of G Suite.

How does Google Drive Access Checker work?

When you share any file hosted on Google Drive via Gmail or Google Calendar, Access Checker will automatically check if recipients have access to the file. If they don't have permission to view the file, then Access Checker will prompt you to change the file sharing permissions.

Google Drive Access Checker is smarter because:

• Shows you the names of recipients who need access.
• It is more precise than the previous option that asked you to turn on link sharing for the file share.
• It's a smart tool as it predicts which recipients need access to a file and then shares by default with those recipients.

Just remember, in G Suite the administrator can only set the permission level through the Access Checker. Tiers can only be set for specific recipients. Or you can open it to anyone within the organization or the public who has the link.

Access Checker gives you instant control over sharing permissions. You can do it on the fly and avoid going back and forth to Google Drive to change permissions. This makes sharing Google Drive files easier 10 Tips to Manage Shared Files in Google Drive 10 Tips to Manage Shared Files in Google Drive Take Google Drive beyond a file storage system with the many tips and tricks it offers for real-time collaboration. Here are ten tips to help manage your files on Google Drive. Read more and safer with your team..